A Corporate Calendar for Housing Cooperatives
Month Task/Activity Date Completed
January 1. Finalize Records for Previous Year
2. Provide Fiscal Auditor with Records
___________________________________________________________________
February 1. Conduct Exit Conference with Fiscal
Auditor and submit reports
2. Payment of Occupational License for City
Of Philadelphia
3. Payment of Real Estate Taxes for City of
Philadelphia
4. Certification of Boilers by State
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March 1. Appoint an Annual Election Committee
2. Send Announcement for acceptance of nominations
For Annual Election of Directors and save the date notice
Annual Meeting- Last Monday in April. Distribute minutes
previous year’s Annual Meeting and Agenda for upcoming
meeting and proxies.
3. Reserve Auditorium of Friends Neighborhood Guild
for last Monday in April.
4. Begin gathering of reports from committees for Annual Meeting.
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April 1. Review Membership records for eligibility to run
For Director.
2. Conduct Annual Membership Meeting and Election
Of Directors (Distribute Annual Financial Report)
3. Notify members of election results.
4. Review annual report filings and tax records
5. File Corporate Federal and State tax returns. File
Business Privilege Tax.
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May 1. Update Fidelity Bond for new board of directors.
2. Update corporate bank signature card.
3. Board of Directors to conduct transition meeting with
New Directors within 10 days of Elections. Training session
For New Directors.
4. New Directors to elect Officers- President, Vice President,
Secretary and Treasurer.
5. Review of Gardening Committee’s proposed budget.
6. Appoint Chairpersons of Committees
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June 1. Obtain bids for certification of Fire Extinguishers, Smoke/Carbon Monoxide Detectors.
2. Have each unit certified for Fire Extinguishers, Smoke/Carbon Monoxide Detectors.
3. Request current year budget recommendations from Finance Committee.
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July 1. Review of current year service contracts including:
a. Cleaning Services
b. Exterminating Services
c. Accounting/Bookkeeping
d. Property Management/Consultant
2. Contact Insurance Broker, Nick Rizzo for Property liability Insurance, Fiduciary/Fidelity Insurance. (Renewal in August)
3. Annual Summer Party
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August 1. Review proposed Operating/Capital Budget Programs
2. Review of Budget Status and Collection Actions.
3. Review of Insurance proposals
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September 1. Adopt Operating/Capital Budget Program for new fiscal year.
2. Schedule Meeting for October or November to present budget/
Notice of any increases in carrying charges.
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October 1. Review YTD budget record, replacement reserve status
2. Begin preparations for Annual Christmas Party- Coordinate
With Social/Activities Committee. Reserve Auditorium at
Friends Neighborhood Guild
______________________________________________________________________________
November 1. Review and modify corporate calendar for new board of directors
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December
1. Prepare for year- end closing of books.
2. Annual Christmas Party